Policy on Release of Information - Deceased Students

Educational -

“Directory Information” may be made available to the general public unless the student had previously notified the Office of Student Records in person or in writing of their desire that such information not be released.  Loyola considers the following as “directory information:”

Student's name, telephone numbers, all addresses, e-mail address, place of birth, college, major, honors, awards, photographs for University publications/web site use, classification, dates of enrollment, enrollment status, degrees conferred, dates of conferral, graduation distinctions and the institution attended immediately prior to admission.

All requests for disclosures of non-directory information regarding deceased students must be submitted in writing to Office of Student Records.  Such request must (1) specify the individual records requested, (2) indicate a purpose for the disclosure of the records, and (3) identify the recipients of the information requested.

The requestor(s) must be identified as a party with a legitimate interest in non-directory information regarding the decedent.  A party with a legitimate interest in non-directory information regarding the decedent typically includes an executor or administrator, or if the estate has already closed, the next of kin in the context of Louisiana’s intestate statute.  Additionally, the requestor(s) must also submit a certified copy of the student’s death certificate or provide an authorized court order/subpoena.

Loyola reserves the right to refuse disclosures and/or to notify the estate of the deceased student, if known, prior to releasing the information or responding to requests for non-directory information about the former student.

Medical / Psychological -

The psychological and/or medical records may be release upon signed written request to the surviving spouse, the parents, executor of the will, the surviving children, or after suit has been instituted, the defense counsel or the defense insurance company seeking any medical, hospital, or other records relating to the patient's medical treatment, history or condition, either personally or through an attorney.  Only the Director for Counseling and Health Services may release the psychological and/or medical records of a deceased student.

The person requesting the records must provide the following information in a signed written request:

  • Student's name
  • Copy of the death certificate
  • Person requesting records' name, address, phone number, evidence that he or she is qualified to receive the records based on the criteria above
  • Signature
  • Date of request

For educational records, please address the request to the Director of Student Records, Loyola University New Orleans, 6363 St. Charles Avenue.,  Box 2, New Orleans, LA 70118

For medical records, please address the request to Director, University Counseling Center, Loyola University New Orleans, 6363 St. Charles Avenue, Box 200, New Orleans, LA 70118